Events Operations Specialist - Canada

About this role

Coordinate and execute WeTravel’s B2B field events, serving as the operational hub between sales, vendors, finance, design, and event organizers. The role focuses on logistics, contracts, expenses, stakeholder coordination, feedback collection, and building repeatable event processes across approximately 55 events.

About the company

WeTravel is a payments and booking platform for multi-day travel businesses, helping organizers collect payments and manage trips.

The team

Commercial, Marketing & Communication

What you'll do

• Own and maintain the event calendar across North America, APAC, and EMEA, coordinating with the LATAM and Wellness calendar owner.
• Manage end-to-end event logistics, including vendors, booths, collateral, registration, passes, shipping, procurement, and swag.
• Coordinate sales stakeholders and onsite teams through event-specific Slack channels and approval processes.
• Manage event agreements, contracts, invoices, and expense setup and reconciliation in Ramp.
• Coordinate lead-list inputs and routing with the data/operations team, and collect post-event feedback.
• Work with content and design on booth and print materials.
• Build and maintain event operations playbooks and SOPs.

What we're looking for

• Hands-on B2B field-event experience, including booth operations, vendor management, and logistics.
• Fluent English; additional languages are a plus.
• Excellent communication and stakeholder coordination skills.
• Strong organizational skills and ability to build calendars and systems.
• Comfortable handling contracts, invoicing, and expense reconciliation.
• Able to manage approval processes and onsite teams independently.
• Comfortable with a fast-paced, changing event calendar.
• Available to travel for work events once or twice a year.

Nice to have

• Experience in travel, marketplace businesses, or community-led growth.
• Familiarity with HubSpot and event ROI tracking.
• Experience creating or scaling event playbooks or SOPs.
• Experience using AI tools to automate workflows.

Benefits

• Unlimited paid time off.
• Annual 2–4-week visit to the Amsterdam headquarters, with accommodation provided.
• Up to four weeks per year working temporarily from another approved location.
• Paid family leave.
• Three paid volunteer days per year.
• Two-week cross-functional onboarding.
• Work equipment and some work-from-home equipment coverage.
• Discounted personal travel bookings through the company marketplace.