Payroll Specialist - US/Canada

About this role

Manage end-to-end payroll for employees, contractors, and EOR workers across the US, Canada, Lithuania, and other global locations. The role also oversees payroll tax compliance, retirement plan funding, payroll accounting, and reconciliations.

About the company

Sardine is a financial crime platform that helps companies detect fraud, money laundering, and other risk with real-time behavioral and device intelligence.

The team

Finance

Stack

What you'll do

• Process global payroll, including off-cycle runs, corrections, and retroactive payments.
• Manage payroll tax registrations, notices, amendments, claims, and year-end reporting.
• Oversee funding and reconciliation for US 401(k) and Canadian RRSP plans.
• Create payroll SOPs, internal controls, and variance reporting.
• Manage employee stipends and expense reimbursements.
• Support payroll accruals, balance-sheet reconciliations, and financial audits.

What we're looking for

• At least 5 years of payroll experience, including independent multi-state US payroll processing.
• Canadian payroll experience and knowledge of US payroll regulations and taxes.
• Experience with payroll corrections, tax notices, and year-end reporting.
• Strong payroll accounting, accrual, liability, and reconciliation skills.
• Experience supporting financial statement audits and preparing payroll audit schedules.
• Strong attention to detail, discretion, and ability to meet compliance deadlines.

Nice to have

• Additional international payroll experience.

Benefits

• Equity and early exercise of options, including pre-vested options.
• Flexible paid time off and a year-end break.
• Health, dental, and vision coverage for employees and dependents.
• 4% 401(k) or RRSP matching.
• Home-office setup stipend, monthly meal and social meet-up stipends, and annual health and learning stipends.
• Company-provided MacBook Pro.