Wikimania Scholarships and Event Coordinator

About this role

Coordinate the scholarship program for Wikimania 2027, supporting scholars with travel, visa, accommodation, and volunteer arrangements. Assist the core organizing team with event logistics, attendee communications, and on-site support in Santiago. This is an eight-month contractor role starting December 2026 or January 2027, with a 35-hour baseline that increases to 40 hours during peak months.

About the company

The Wikimedia Foundation operates Wikipedia and related free knowledge projects. It supports volunteers and partners who create and share open educational content worldwide.

What you'll do

• Coordinate scholarship administration and communications with successful scholars
• Guide scholars on travel, visa, accommodation, and volunteer requirements
• Develop scholarship FAQs and attendee information materials
• Manage registration for the pre-conference day and help coordinate attendee tours
• Support event logistics, communications, volunteer rotas, and on-site troubleshooting
• Attend planning meetings, including occasional evenings or weekends
• Contribute to post-event surveys, evaluation, and reporting

What we're looking for

• Fluent in Spanish and English
• 3–5 years of event coordination experience, including attendee enquiries
• Experience with logistics for medium- to large-scale events
• Experience coordinating high-volume communications
• Strong administration, record-keeping, and communication skills
• Experience working with diverse volunteers across regions
• Familiarity with email campaign platforms and event management systems

Nice to have

• Knowledge of Wikimedia communities and communication channels
• Experience with global teams and the LATAM events industry
• Commitment to inclusive communication, equity, and free knowledge